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Lead meetings

	Be clear about the purpose of the meeting Do not call a meeting if there is a better way to exchange information, consult with people, solve a problem or make a decision.
	Invite the appropriate people to attend Only invite those people who have something to contribute or gain, but make sure you invite all the people necessary to take decisions.
	Allow time for preparation Carefully prepare how you will lead the meeting and talk to other members; circulate papers in advance so everyone can be well prepared.
	State the purpose of the meeting at the outset Check that all those attending understand the reasons for which they are present.
	Allocate sufficient time Set a fixed time for the meeting to begin and end and allocate time appropriately for each item under discussion.
	Encourage all present to contribute Use questions and individual encouragement to ensure all views are represented.
	Discourage unhelpful comments and digressions Be firm, but sensitive, in asking those present to keep to the purpose of the meeting.
	Summarise Summarise the discussion at appropriate times and allocate action points at the end of each item.
	Take decisions Make sure that decisions are within the meeting’s authority, that they are accurately recorded and promptly communicated to those who need to know.
	Evaluate the meeting Allow time at the end of the meeting to evaluate whether the purpose of the meeting has been effectively achieved.

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